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  • Insert the CD. The PRACTICE 2000 setup program should run automatically. If not, click Start, Run. Type D:\SETUP and click OK (replace D: with the correct CD drive letter if necessary)
  • On a computer where Practice 2000 has never been installed before, click Full Installation.
  • On a computer where Practice 2000 has been installed before, click Version Upgrade.
  • Press Enter to accept all default answers until the installation is completed. This will create/upgrade the C:\PRACTICE folder. Please do not change the folder to anything else.
  • Repeat the above for each computer in the network.

The above procedure creates a PRACTICE 2000 program group, which can be accessed by clicking Start, Programs, Practice 2000. There are two versions of Practice 2000 in the group:

  1. The plain PRACTICE 2000, suitable for Windows 95/98/2000 and most Windows NT except for the case below
  2. PRACTICE 2000 FOR WINDOWS NT, to be used only when the WinNT computer must print Medicare Assignment Forms on a dot-matrix printer.

(For the programmers, the first version runs C:\PRACTICE\PRACTICE.MDE, while the 2nd version runs PRACTICE.MDB)

You can now learn how to use PRACTICE 2000 by double-clicking the shortcut on the desktop. There will be fictitious patients for you to play with (database: TESTDATA.MDB ot PRACDEMO.MDF). Follow the Brief Guide To PRACTICE 2000 to practice your skills. Don't worry if you make mistakes.

When you are ready to do real work, do the following:

  1. On the server, share the C:\PRACTICE folder as PRACTICE
  2. Click Start, Programs, PRACTICE 2000, Workgroup Admin
  3. Click Join. Type in \\SERVER\PRACTICE\SYSTEM.MDW. Click OK, OK, Exit.
  4. Double click the PRACTICE 2000 shortcut to run the software (if your computer is Windows NT and prints on a dot-matrix printer, please click Start, Programs, Practice 2000, Practice 2000 for WinNT)
  5. From the Main Form, click Admin Tasks, Setup tab, Attach Database button. Enter the full pathname to the database file, e.g. \\SERVER\PRACTICE\PRACDATA.MDB or \\SERVER\PRACTICE\PRACTICE.MDF. Then click OK.
  6. Close PRACTICE 2000 when prompted, then start it again.
  7. From the Main Form, click Admin Tasks, Setup tab. Click each button in turn to enter doctor accounts, fee scales etc. Refer to the Setting Up Your Practice section of this manual.
  8. Transfer patient data, install backup, Medclaims, MDW or Locum as required
  9. Repeat the steps 1-5 for each workstation.

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Hardware setup

  • Computer Display: 800x600 minimum. Large font for reception computers for ease of reading. Small font for doctor computers (required by script software packages)
  • Regional setting: English (Australian). Short Date Stye: dd/mm/yy. Time format: H:mm:ss. AM symbol: AM. PM symbol: PM.
  • Install driver for the laser printer. Set paper size to A4. Set as default printer. Share the printer
  • Install driver for the Medicare dot matrix printer, if any. Name the printer MEDICARE. Set its Auto Tear Off feature to ON (consult the printer's manual. This is a lengthy procedure). Share the printer
  • Install driver for the laser printer that will be used to print the Medicare Claim Form, if applicable. Name the printer PC1MEDICARE. Share the printer. The Medicare Claim Form, also called the PC1 form, is available free of charge from HIC.
  • Install driver for the dot matrix printer that will be used to print patient labels on continuous roll, if applicable. Name the printer LABEL. Share the printer.
  • Install driver for the Seiko Single Label printer that will be used to print patient labels on continuous roll, if applicable. Name the printer LABEL. Share the printer.
  • Install driver for the laser printer that will be used to print invoices for private patients, if applicable. Name the printer INVOICES. Share the printer. Normally invoices are printed to the default printer, but Practice 2000 can print to any printer named INVOICES (you must set an option in Practice 2000 for this)
  • If there are other printers on the network, install drivers for these printers too. In case the local printer is out of order, the network printer could be quickly set as the default printer.
  • If a Medicare Card Swiper is available, plug the keyboard into the Swiper. Then plug the Swiper into the keyboard socket in the computer.
  • Install other system software such as Microsoft Office 2000, pcAnywhere
  • Install Modem drivers and other drivers such as scanner, zip drive etc.
  • If you use a CD rewriter or a tape drive for backing up data, create a shortcut on the desktop named BACKUP DATA so that the user can run to back up the whole \\SERVER\PRACTICE folder. If you use diskettes or zip disks, backup should be set within Practice 2000 (see later)

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Network setup :

  • The server on the network should be named simply SERVER.
  • The workstations on the network should be named CLIENT1, CLIENT2 ...
  • The network password for all machines should initially be PASSWORD
  • Share the printers, scanners etc

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Naming printers on Windows NT/2000

Suppose there is a printer attached to a remote computer CLIENT1, already named PC1MEDICARE, for printing PC1 forms. Suppose there is a local computer CLIENT2, which we would like to be able to access the same printer to print those forms. CLIENT2 will initially see the printer as 'PC1MEDICARE on CLIENT1', which Practice2000 will not accept.
The procedure for installation of the PC1MEDICARE printer on any local computer should be as follows: from CLIENT2, go to Start/Settings/Printers, double click Add Printers to start the Add Printer Wizard and follow these steps in the Wizard:

  • Specify the choice of 'Local Printer'
  • Create a new 'Local Port' if necessary
  • Name the Local Port as \\CLIENT1\PC1MEDICARE . If this Local Port, thus named, already exists, just choose the option to use it instead of trying to create a new one in the previous step
  • Choose the printer make and model associated with the printer PC1MEDICARE already existed with CLIENT1
  • Rename the printer as PC1MEDICARE for no default usage

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Naming printers on Terminal Services for Windows 2000

Suppose the system consists of 2 sites connected by an ISDN line. Terminal Services must be used to provide acceptable performance. Each site has its own MEDICARE, INVOICES or LABEL printers.

If you click Start, Settings, Printers, Add Printer on a computer to add the MEDICARE printer, this printer will automatically appear on all other computers, including those on another site. This means that the computers on the other site will print the Medicare DB4 forms on this site; this is not what we want.

A simple procedure will be followed here to avoid this:

  • On a computer, enter a session as Administrator
  • Use the sequence Start, Settings, Printers, Add Printer to add sequentially two printers named MEDICARE (site 1) and MEDICARE2 (site 2)
  • Install the file Practice2.mde in the C:\Practice directory, which already has the file Practice.mde. MedicareAssignment reports of Practice.mde and Practice2.mde have been formatted separately to go to MEDICARE and MEDICARE2 printers, respectively
  • Make a shortcut icon for Practice.mde, renamed PRACTICE_SITE1, and a shortcut icon for Practice2.mde, renamed PRACTICE_SITE2

A more general method will later be used after further testing, eg. to prevent the MEDICARE printer on one computer from being available to other computers:

  • On this computer, click Start, Settings, Printers. Right-click the MEDICARE printer, click Properties
  • Click the Security tab, then click Permissions
  • Remove the groups and users who should not have access to this printer. Add groups and users who should have access to this printer.

The users in the Administrators group always have access to ALL printers. Therefore if you don't want the MEDICARE printer available to a user, that user must not be in the Administrators group.

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Copyright by Abaki Pty Ltd 2002. All rights reserved.